USCCB - (MRS) - Writing To Your Representatives

MRS > Migration Policy and Public Affair Office > Writing To Your Representatives

When

Early in a legislative session to
alert them to a concern.

When a bill is being debated
either in committee or on the
floor.

After a bill has been passed in Congress or the State Assembly
Whom to Contact

Your Senators and Representatives

Members of congressional committees and subcommittees which handle the issue

Your Senators and Representatives

Members of congressional committees and subcommittees which cover the issue

The President

Governors

Legislators value your opinions. As a constituent, your experiences and stories are more persuasive than the media, government information sources and lobbyists. Phrases, stories and statistics you provide may be used for hearings, meetings and speeches.

Persuasive letters

are brief;
are concise and tell the member what you want him or her to do, such as co-sponsor or vote for a specific bill;
provide personal and specific examples of how the issue will affect people;
ask specific questions; and
explain your commitment to the issue.

The Letter Route

Your letters are forwarded to the legislative aide responsible for the issue.
The aide assesses the persuasiveness of the letter and summarizes it for the member. Depending upon the volume of mail, your letter may be very significant. If the volume of mail is small for a particular issue, the member may perceive the issue to be unimportant to his or her District--your letter could change that perception. If the volume of mail is heavy for a particular issue, your letter could challenge differing opinions expressed in other letters or help confirm the opinions of those who share your views.
The legislative aide then prepares a response. In many cases this will be a standardized reply; however, if your letter was unique and asked very specific questions, you will receive an individualized letter.

Write again

when you have additional information, such as a relevant newspaper article.
to express appreciation for a member's support.
when a response from the member was vague, or he or she misunderstood your message.